Privacy Policy

Effective Date: May 02, 2024

The North American Energy Cooperation Effort (NAECE) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website, programs, and communications.

NAECE is a registered charity in Canada and complies with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA). NAECE is headquartered in Virginia, USA, and plans to apply for U.S. charity status in February 2025. During this transition, we remain committed to protecting your information under applicable Canadian and U.S. privacy laws.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, organization, and other details provided through contact forms, event registrations, or program applications.
• Technical Information: IP address, browser type, device information, and usage data collected through cookies and similar technologies.
• Voluntary Information: Data provided when participating in surveys, feedback forms, or subscribing to newsletters.

2. How We Use Your Information

The information we collect is used to:

• Provide services, resources, and updates related to our mission.
• Respond to inquiries, process donations, and manage event registrations.
• Issue tax receipts for donations in compliance with Canadian charity regulations.
• Improve our website and tailor content to user preferences.
• Conduct research and analysis to advance our energy cooperation goals.

We do not sell or rent your personal information to third parties.

3. Sharing Your Information

We may share your information with:

• Service Providers: Trusted partners who assist with website operations, event management, and communications.
• Regulatory Authorities: When required by law or for compliance with Canadian charity regulations.
• Cross-Border Data Transfers: Personal information may be stored, processed, or transferred between Canada and the U.S. as part of our operations. We ensure that such transfers comply with applicable privacy laws in both countries.

4. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

• Tax-related information for donations will be retained per Canadian charity regulations.
• Data retention practices may evolve after NAECE obtains U.S. charity status.

5. Your Privacy Rights

Depending on your location, you may have the right to:

• Access, update, or delete your personal information.
• Opt out of receiving communications.
• Request a copy of the personal data we hold about you.

To exercise these rights, please contact us at admin@naece.org.

6. Cookies and Tracking

We use cookies to:

• Analyze website traffic and improve user experience.
• Store preferences and session information.

You can manage your cookie preferences through your browser settings.

7. Security

We implement technical and organizational measures to safeguard your personal information against unauthorized access, loss, or misuse. However, no system can guarantee absolute security. If you have concerns about the security of your information, please contact us.

8. International Considerations

Canadian Law: As a Canadian charity, NAECE adheres to PIPEDA and Canadian privacy laws.

U.S. Transition: After NAECE obtains U.S. charity status, we will align our practices with U.S. privacy laws, including the California Consumer Privacy Act (CCPA) where applicable.

For cross-border data transfers, we ensure that your personal information is treated securely and in accordance with this Privacy Policy.

9. Changes to This Policy

We may update this Privacy Policy periodically, particularly as NAECE transitions to U.S. charity status. Any changes will be posted on this page with the updated effective date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us: